AI Automation · Managed Operations · Software Engineering

Taking on new automation projects

Less manual work. More business done.

We help European businesses automate repetitive processes, connect existing systems, and introduce AI where it creates measurable value — with human oversight built in.

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Supplier invoices

Illustrative example
SupplierReceivedInvoiceAmountStatus
Nordlys Supplies ASInbox · 08:1288213NOK 31,000.00Needs review: PO
Holm & Berg ApSE-invoice · 08:404471-BDKK 9,412.50Awaiting approval
Alpkraft Logistik GmbHUpload · 09:05R-2026-1182CHF 2,180.00Validated
Vasa Kontor ABInbox · Yesterday55019SEK 14,960.00Exported to ERP

Every invoice is captured, checked against your rules and approved by your people before anything reaches your accounting system.

Your people shouldn't spend their days moving data between systems.

In most finance and operations teams, skilled people spend hours on work that follows the same steps every time. It is slow, it is error-prone, and it is rarely why you hired them.

  1. 01

    Copying invoice details by hand

    Supplier, amounts, VAT and references typed from a PDF into the accounting system, one invoice at a time.

  2. 02

    Checking documents across systems

    Matching invoices to purchase orders, contracts and supplier records in three different tools.

  3. 03

    Chasing approvals

    Invoices waiting in someone's inbox while due dates pass and suppliers call.

  4. 04

    Correcting the same errors again

    Duplicates, wrong cost centres and mistyped amounts that keep coming back at month end.

  5. 05

    Moving data between disconnected apps

    Exports, spreadsheets and re-keying to keep the CRM, ERP and reporting in step.

A typical invoice today

Four systems, three manual hand-offs, no single view of status.

Shared inboxInvoices arrive as PDFs and scans
SpreadsheetSomeone logs the details to track them
Email approvalForwarded to a budget owner, followed up
Accounting systemTyped in again, then reconciled

What we change: one workflow that captures, checks and routes each invoice, with people approving and the accounting system receiving clean data.

Four ways we take work off your team.

Start with the process that costs your team the most time. Invoices are often a good first step, because the rules are clear and the volume is high.

Primary serviceFinance automation

AI finance and invoice automation

Invoices are captured, read, checked against your rules and routed for approval. Your team handles the exceptions and the decisions; the repetitive data entry is gone.

  • Invoice capture from email, upload and e-invoicing
  • Extraction, validation and duplicate checks
  • Approval workflows that follow your rules
  • Export to your ERP or accounting system
Automate your invoice processing

Invoice 88213

Nordlys Supplies AS · received by email

Needs review
Invoice date
14 Oct 2026
Due date
13 Nov 2026
Net
NOK 24,800.00
VAT 25%
NOK 6,200.00
Cost centre
300 · Operations
Purchase order
Not found

Held for review. No matching purchase order. Assigned to accounts payable with the original PDF attached.

Operations

Business process automation

Connect the applications you already run and remove the repetitive steps between them.

  • Data synchronisation between systems
  • CRM and reporting automation
  • Document processing and internal approvals

Explore automation

Ongoing service

Managed AI operations

We don't build automation and disappear. We monitor, maintain and improve your workflows every month.

  • Monitoring and exception handling
  • Maintenance when systems change
  • Regular reporting and improvements

Discuss managed operations

Engineering

Software engineering and nearshoring

Senior engineers from Tetovo, on your hours: dedicated teams, team extension and custom software.

  • Dedicated teams and team extension
  • Custom software and integrations
  • Technical leadership

Explore engineering services

How invoice automation works.

Six stages, from the moment an invoice arrives to the moment it is posted. Software does the repetitive work at each stage; your people stay in charge of every decision.

  1. Receive documents

    Illustrative example

    Invoices and supporting documents arrive where they already do today: a shared inbox, a supplier portal export or a folder. Each one is registered with its source and time, so nothing is lost between mailboxes.

    PDFInvoice_88213.pdfinvoices@ inbox · Nordlys Supplies ASQueued
    PDF2026-10-scan-014.pdfUpload · Scanned paper invoiceQueued
    XMLe-invoice 4471-BSupplier e-invoice · Holm & Berg ApSQueued

    You decide which channels are connected and which document types enter the workflow.

  2. Extract information

    Illustrative example

    Document intelligence reads the fields your process needs. Values the model is unsure about are marked for a person to confirm instead of being passed on silently.

    Supplier
    Nordlys Supplies AS
    Invoice number
    88213
    Invoice date
    14 Oct 2026
    Due date
    13 Nov 2026
    Net amount
    NOK 24,800.00
    Purchase order
    PO-55?1

    Uncertain fields are routed to a reviewer with the source document side by side.

  3. Validate and detect exceptions

    Illustrative example

    Each invoice is checked against the rules you agree with us: supplier master data, purchase orders, VAT logic, totals and possible duplicates. Clean invoices continue; exceptions are explained, not just rejected.

    Supplier exists and bank details match
    Line totals and VAT add up
    Possible duplicateSame supplier, amount and date as invoice 88197
    Purchase order matchWaiting for confirmed PO number

    Validation rules are written down, reviewed with your finance team and versioned when they change.

  4. Review and approve

    Illustrative example

    Invoices follow your approval matrix: by cost centre, amount or supplier. Approvers see the document, the extracted data and any exceptions in one place, and every decision is logged.

    AP reviewCorrected PODone
    Budget ownerOperationsAwaiting
    Over NOK 50kFinance leadNot required
    Note from AP reviewPO-5521 confirmed by the supplier by email. Duplicate check cleared: different delivery.

    Nothing is posted without an approval that fits your rules. Overrides need a reason.

  5. Export to ERP or accounting

    Illustrative example

    Approved data is mapped to your accounts, cost centres and VAT codes and delivered through the route your system supports: an API, an import file or a connector. Your ERP stays the system of record.

    Supplier→Vendor 20418 Net amount→Account 6540 VAT 25%→Tax code S25 Cost centre→Dept 300
    Ready to postApproved by Operations · audit trail attachedExported

    Posting runs in your system under your controls. We don't replace your ledger.

  6. Monitor and improve

    Illustrative example

    We watch the workflow after go-live: what gets stuck, which exceptions repeat and which suppliers cause rework. Recurring issues turn into rule or integration improvements you approve.

    Missing PO
    VAT code unclear
    Possible duplicate
    New supplier
    Proposed changeAsk two suppliers to include the PO in the invoice reference fieldFor your review

    Changes to rules or integrations are proposed, agreed and documented before they go live.

Why companies work with O'Nine.

We are engineers who have spent years inside other companies' processes. That shapes how we automate them.

  • 01Engineering depth

    We have built and integrated production software since 2017, so automation is designed to be maintained, not demoed.

  • 02Operational understanding

    We start from how the work is done today: who touches it, where it waits, and what can go wrong.

  • 03Your existing systems

    We integrate with the ERP, accounting and business applications you already use instead of asking you to replace them.

  • 04Human-controlled automation

    Approvals, exceptions and overrides stay with your people, with an audit trail of every decision.

  • 05European working hours

    Our team in Tetovo works on Central European Time, the same hours as Copenhagen, Oslo, Stockholm, Zurich and Berlin.

  • 06We stay after go-live

    Workflows are monitored, maintained and improved as your suppliers, rules and systems change.

  • 07Transparent collaboration

    Clear scope and acceptance criteria, written rules, regular reporting and direct access to the people doing the work.

Selected work.

Process automation, document recognition and integrations we have delivered for clients.

Insurance and claims · Invoice automation

Invoice and claims processing, automated end to end

Intake, document recognition, validation against business rules, exception routing to a person and posting to the client's systems.

Read the case

Fintech and KYC

AI document recognition in a KYC platform

Read the case

Healthcare

Survey data collection and analytics

Read the case

Retail and hospitality

POS integrations across stores and restaurants

Read the case

All cases

Legal tech, home services, 3D configurators and more

See all cases

Start small. Keep improving.

Three steps, each with a clear outcome. You can stop after any of them.

Step 1Fixed scope

Discover

We review the current process with your team and identify where automation would remove the most manual work.

  • Process walkthrough and volume review
  • Opportunities ranked by effort and impact
  • A written recommendation and plan

Step 2Scoped project

Implement

We build or integrate a targeted workflow with clear scope and acceptance criteria, tested on your real documents.

  • Agreed scope and acceptance criteria
  • Integration with your systems
  • Training and handover to your team

Step 3Monthly service

Manage

We monitor, maintain and improve the workflow through an ongoing managed service, so it keeps working as things change.

  • Monitoring and exception support
  • Maintenance and integration updates
  • Regular reporting and improvements

Engagement options

Every engagement is scoped to your workflow and agreed in writing before work starts. Ask for a proposal and we'll come back with scope, timeline and cost.

Fixed scope

Workflow assessment

A focused review of one process, ending in a written recommendation you can act on with or without us.

Scoped to your workflowRequest a proposal

Project

Implementation project

Design, build, test and launch of an agreed workflow, with acceptance criteria.

Scoped to your workflowRequest a proposal

Monthly

Managed automation subscription

Ongoing monitoring, exception support, maintenance and improvement of live workflows.

Scoped to your workflowRequest a proposal

Tailored

Custom enterprise engagement

Several workflows, teams or entities, with governance and reporting to match.

Request a proposalTailored terms

Let's find the work your team shouldn't have to do manually.

Tell us which processes consume your team's time. We'll help you identify where automation can make a practical difference.

Book an automation consultation info@onine.dev